Add Talent - Non-Performing Artist

Add Talent – Non-Performing Artist

Non-Performing Artists support promotional activities without appearing on-screen or on-stage.

Examples include:

• Hairdressers
• Make-up artists
• Sound or lighting technicians

These individuals may be engaged as sole traders or through a talent agent.

Types of Performing Artists in JobBag

• Sole Trader
• Linked to an Agent

Before You Start

Performed by: Account Managers

Before creating a Non-Performing Artist record, obtain a signed Freelancer/Contractor Agreement that outlines:

• Trading terms
• Superannuation arrangement (Plus Super or Super Inclusive)
• Tax invoice requirements
• Agreed hours
• Job numbers (if applicable)
• Hourly or daily rate

You should also collect the following information:

• Business name (if applicable)
• Individual name
• Company or sole trader status
• ABN
• Gender
• Date of birth
• Residential address
• Contact details
• Super fund details
• Super fund member number

Note: Providing a Tax File Number (TFN) is optional but recommended

Step 1: Add the Non Performing Artist to the Address Book

Performed by: Account Manager or Finance

1. Navigate to: JobBag > Address Book > Talent Worklist   

Click New > Individual > Non Performing Artist

• Fill in:

• Personal details – name, home address, bank account, role
• Business details – work landline phone/email (optional)
• Artist details - Select their type of engagement:
  • Sole Trader: Tick "Is Self Billing"
  • Linked to Agent: Add Agent details – do not tick "Is Self Billing"
  • Add the Kind (e.g. Make-up Artist, Stylist, Sound Tech)

Choose Create to save

Step 2: Add Employment/PAYG/Super Information

Performed by: Finance

In the Non Performing Artist record, go to the Employment/PAYG tab to complete:

➤ Payroll Header

• Click Add New Payroll Header
• Choose the record type (Non Performing Artist), set the start date, and save
• This creates a unique payroll number

➤ Tax Info

• Tax Info form need to be approved to use superannuation export file
• The Tax File Number details are optional

➤ Super Fund

• Add their fund details

Ensure the super fund exists in the Address Book before linking it.

Step 4: Create Talent Invoice

Performed by: Finance

Finance processes the Talent invoice using the PO number or by coding the invoice directly onto the jobs

For more information, see: Creating a Talent Invoice

Step 5: Pay Talent Invoice (Batch Payment Process)

Performed by: Finance

Once the Talent/Non performing Artist invoice has been approved, process payment using the Batch Payment process. Payments can be made weekly, fortnightly, or as required by your business.

For more information, see: Batch Payments

Step 6: Reconcile and Pay Superannuation

Performed by: Finance

After the Talent/Non-Performing Artist invoice has been paid, complete the Superannuation Reconciliation and Payment process to calculate, reconcile, and pay any superannuation obligations for eligible Freelancers.

For more information, see: Superannuation Reconciliations and Payments