Superannuation Reconciliations and Payments (NEW)

This guide outlines how to set up your clearing house create, approve, pay, and export your superannuation file, and reconcile it to the balance sheet.

Before you begin

We recommend completing the following tasks:

Employee, Talent and Freelancer Records

Review all employee, talent and freelancer records and ensure the following information is up to date:

• Gender
• Residential address
• Date of birth
• Email address
• Contact phone number

Phone numbers should include spaces for readability, for example:

• Mobile: 0423 333 111
• Landline: 02 8115 8090

Also confirm that all employees, talent and freelancers who are entitled to superannuation have valid superannuation member numbers recorded.

Superannuation Clearing House Set up

In JobBag

• Nominate your superannuation clearing house within JobBag.
• Enter your Employer ID supplied by your clearing house in JobBag

In your nominated clearing house eg Australian Super

In Administration > Preferences

• Update file format QuickSuper csv2
• Updated contribution file date format to DD/MM/YYYY (26/02/2026)

In Administration > Payment method

• Set payment method to Direct Debit

Super Fund Review in JobBag

Review and clean up your superannuation fund data by:

• Adding USIs (Unique Superannuation Identifiers) to all active super funds.
• Making any unused or obsolete super funds inactive.

Superannuation Reconciliation in JobBag

Review the Superannuation Reconciliation window and ensure:

• All superannuation files have been reconciled.
• All superannuation payments have been processed and paid.
• There are no outstanding or unreported superannuation amounts.

Recommended Superannuation and Payment process

Step 1: Create Superannuation File

Navigate to: Payroll > Superannuation Reconciliation / Payment

Select New

Enter Payment date

• Enter Start Date
• Enter End Date
• Select Load Transactions and Save

Unreported Super Prompt

If prior period super has not been processed, you will be prompted:

• Yes – Includes current + unreported super
• No – Includes current period only

Review Super Records

The system will load:

• Employee super
• Freelancer super
• Talent super
• Fund names and amounts

Separate files can be created for each group if required.

Save Super File

Select Save to create the superannuation file.

Step 2: Review & Reconcile

View Super Details

• Expand or collapse sections to review:
  • Employee names
  • Super funds
  • Amounts

Print Report

Select Print (printer icon)

• Use this report to reconcile against the Super Payable Balance Sheet Account

Step 3: Approve Superannuation File

Select Approve (Thumbs up icon)

Step 4: Create Payment

Navigate to: Accounts > Supplier Payments > New

• Enter Clearing House as the supplier
• Apply payment to approved superannuation file transactions
• Create payment

Once paid, the superannuation record will display as green.

Step 5: Export Superannuation File

Return to: Payroll > Superannuation Reconciliation / Payment

• Select the approved file
• Select Export (export icon)

This will generate the file required for upload to your Clearing House.

Unreported Superannuation (If Applicable)

If the process has not been followed or adjustments made to previous periods:

• There may be unreported super transactions
• You can:
  • Include them in the current file, or
  • Archive them and proceed with current period only