How to Create a New Account in the Chart of Accounts

Use the following steps to create a new General Ledger (GL) account in JobBag. This process can be used to create accounts for all account types listed below.

Step 1 – Navigate to the Chart of Accounts

Go toLedger > Chart of Accounts

Step 2 – Select the Relevant Trial Balance Category

Scroll or use the filters to locate the Trial Balance (TB) category for the account you want to create (for example, Income, Expense, Current Asset or Current Liability).

Step 3 – Determine the Next GL Number

Identify the next available GL number within the selected TB category.

Step 4: Clone an Existing Posting Account

• Select an existing posting account within the same TB category
• Click Clone

Why Clone?

Cloning a posting account from the same TB category helps ensure the following settings are carried across correctly:

• Account Type
• Totalling
• Reporting
• Sign
• Add to Account

Always review these fields after cloning to confirm they are complete and accurate.

Step 5 – Complete the New GL Account Details

Update the following fields:

• GL Number
• Account Name

Review all other settings to ensure they are correct before saving.

Step 6 – Create a Kind

If the new GL account will be used for transactions in JobBag, you may need to create a Kind.

1. In the bottom-left corner, tick the Create Kind checkbox.
2. The New Kind window will appear.
3. Complete the required fields and save.

Once saved, the new Kind will automatically be linked to the GL account. You can also create the Kind later if required. However, a Kind must be created before the account can be used for Estimates, Billings, Purchase Orders, Expenses, Payments, Receipts or Timesheets.

Step 7 – Check GL Account Mappings

Once the new account has been created, check whether any additional mapping is required.

Depending on how the account will be used, this may include:

• Kinds: Ensure the appropriate kind is linked to the new GL account. Navigate to JobBag > Kinds v select appropriate kind
• Settings and Control Accounts:  Update relevant system settings and control account mappings. Navigate to Ledger > Chart of Accounts > Settings
• Payroll Mapping: If the account is used for payroll, ensure the appropriate payroll mapping is configured. Navigate to Payroll > Map Payroll Kinds

Check the relevant mappings before using the account to ensure transactions are posted to the correct GL account.

Account Types

JobBag uses different account types in the Chart of Accounts, such as Posting, Totalling, Supplementary, and Text accounts.

Only posting accounts can have transactions recorded against them, while other account types are used for reporting, grouping, and display purposes.

Understanding the account type ensures transactions post correctly and appear in the correct section of financial reports.

For more information, see Account Types - an Explanation