Process – General Ledger Entries(New)

Process – General Ledger Entries

The WIP & Accruals confirmation process generates accounting entries that need to be posted to the General Ledger (GL).

Step 1 – Apply to the GL

1. Click on the “Apply to the GL” tab in the WIP & Accruals window.
2. JobBag will generate GL entries for all confirmed jobs.

Important Alerts Before Applying

You may see a message if:

• Unmapped Kinds – some KIND codes require GL mapping.
• Unconfirmed Jobs – jobs that require review and confirmation before posting.

⚠️ All Kinds must be mapped and all jobs confirmed before GL entries can be successfully applied.

Step 2 – Generating GL Entries

Once applied:

• JobBag generates the GL entries automatically.

  Reports are available for review:

  • Validation Report
  • Unconfirmed Transactions Report
  • Other WIP Reports

You can review jobs and make changes as many times as required before posting to the GL.

Step 3 – Posting Rules and Month-End

• GL entries can be applied multiple times until the GL is rolled over to the next period.
• If there are unposted WIP transactions, you cannot roll over to the next period.
• JobBag will display a warning message until all WIP entries are posted.

Important Notes

1. Reports Update Timing
   • If you create new transactions that impact the current month’s WIP calculations after clicking “Apply to the GL”:
     • The Validation Report and Unconfirmed Transactions Report will not update immediately.

     • These reports are refreshed only when the WIP & Accruals Confirmation window is opened.

       Flexibility

   • You can apply to the GL multiple times if adjustments are required.
   • Ensure all jobs are reviewed and confirmed for accurate postings.