Edit Paid Supplier Invoice

Edit a paid supplier invoice

If a supplier invoice has already been paid, it cannot be edited until the payment has been removed (unhooked) from the invoice.

This process applies to all types of supplier invoices in JobBag — including freelancer and talent invoices.

⚠️ Important

You must unhook the payment first, edit the invoice, then relink the payment.

Steps to Edit a Paid Supplier Invoice

Step 1: Find the Original Supplier Invoice

• Go to the Supplier Invoice.
• Right-click and select Find Payments.

Step 2: Unhook the Payment (Credit the Account)

• In the payment window, click Edit.

• In the "Pay from Bank" field, zero out the amount.

  Press Tab, and JobBag will ask:

“Do you want to credit the account?”

• Select Yes.
• Click Save.
• You’ll be prompted to add a note explaining the change.

🔄 Leave this payment window open – you'll need it again in Step 4.

Step 3: Edit the Supplier Invoice

• The invoice is now marked outstanding and can be edited.

  Make your changes:

  • Change the job or kind
  • Add or adjust timesheets (for freelancer invoices)
  • Update descriptions or amounts
• Click Save.

Step 4: Reapply the Payment to the Invoice

• Return to the original payment window (or find it again).
• Click Edit.
• Click Load Outstanding.
• Tick the invoice to reapply the payment.
• Ensure the “Amount Credited” is set to zero.
• Click Save.

Done!

The invoice has been updated, and the original payment has been reapplied - all while maintaining a clean audit trail.