Browse Payments in JobBag

Browse Payments in JobBag

The Browse Payments window in JobBag is your central hub for managing all payment transactions. It lets you quickly find and review payment information, enter new payments, edit existing ones, and view outstanding invoices for any supplier, streamlining the management of your accounts payable.

Finding Payments

You can locate payments using various criteria:

• By Date: Payments on a specific date or range
• By Supplier / Date: Payments to a specific supplier within a date range
• By Supplier / Invoice Number: Payments for a specific invoice or range

Tips:

• The window retains results from your last search.
• Click any column header to sort the list by that field.

Steps to Edit a Payment:

1. Open Browse Payments.
2. Find the payment to edit.
3. Click the Edit icon and respond to any prompts.
4. Load all outstanding invoices if required.
5. For “Don’t Credit” transactions, adjust the amounts in the last Pay field ([Tab] creates a new line).
6. Tab through fields and make edits.
7. Press [Enter] to save.

• Special messages may appear depending on the payment status:
  • Past Period: Editing creates a reversal transaction in the current period while preserving the original.
  • Reconciled: Only allocation or invoice adjustments can be edited.

Viewing Outstanding Invoices

The Outstanding Invoices window is view-only:

1. Open Browse Payments.

2. Click the Outstanding Invoices button.

   Enter the supplier code and press [Enter].

   • If unknown, enter ?  or the first letter(s) of the code, or use the magnifying glass to search.

Printing Financial Reports

Reports available from Browse Payments > Print:

• Aged Payables
• Payments Listing
• Supplier Transaction Listing
• Payment Advices
• Payment History
• Payment Activity Log

Additional reports are available from the Reports menu.

Deleting, Cancelling, or Reversing Payments

• Delete: Removes an unreconciled payment. Cannot delete presented payments.
• Cancel: Marks a payment as cancelled; when there has been a returned payment. The reconciled payments remain on the bank reconciliation however a a reversal is created which will need to be reconciled. against the returned payment. The supplier Invoice becomes due again!

Toolbar Icons & Functions