Supplier Window Features Glossary

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Introduction to Features in the Supplier Invoices Window

Navigate: Costings > Supplier invoices to access the supplier invoices window. This screen is the entry point to everything you do in recording, editing and printing invoices from your suppliers.

When it is first accessed, the window is displayed in the browse mode:

For an explanation and brief description of the icons seen on the tool bar, refer to the

The fields in the supplier invoice screen are explained below:

INVOICE HEADER INFORMATION
FIELD NAME	DESCRIPTION
Supplier	Either key in supplier code or search for supplier
Number	Invoice number which appears on supplier invoice
Date	Date on supplier invoice
Received	Date invoice was received - JobBag defaults to the date the invoice was created - you can change it
Due	JobBag calculates due date based on the terms set in the supplier record
Period	Select the correct period
Approved by	Select person from drop down list - if invoice settings require approval
Currency	Defaults to system currency
Amount	Total of invoice
Less comm	Commission if applicable
Net	Total minus commission
Plus GST	GST if applicable
WHT Amount	WHT if applicable (it applies to Asian countries)
To pay	Net plus GST
GST Rules apply ?	It defaults to the GST rules set for the supplier - but there is a drop down list of other options
GST %	The percentage defaults to the rate for the supplier's country of business
WHT Type	If supplier is liable for WHT, there will be a drop down list of options
WHT %	Enter applicable WHT%
Note	Enter any notes

INVOICE LINES - ALLOCATE INVOICE AMOUNT TO JOBS
FIELD NAME	DESCRIPTION
Job	Enter job no or search for job no
Kind	Enter kind code or search for kind
AC	Is it Authors Corrections?
Mup/Rate	Mark up rate
Quantity	Quantity if applicable
Amount	Amount charged for purchases
Commission	Commission if applicable
GST	GST payable if applicable
WHT amount	WHT payable if applicable
To pay	Total payable
Value	Value charged to client
Done	When a supplier invoice is processed from a purchase order, and if the supplier invoice is equal to the PO amount, JobBag marks the line as 'done'. This will then mark the PO as 'complete'. If the supplier invoice is for a lesser amount, JobBag will not automatically mark the line as 'done'. If you mark this line as "done', the PO will be marked as 'complete' PO line is marked as 'complete'

The totals on the footer must agree to the totals on the header.

INVOICE FOOTER
FIELD NAME	DESCRIPTION
Gross Total	The totals at the bottom of the supplier invoice must agree with the header totals.
Commission total
Tax total
WHT total
To Pay total
	Select the template you wish to use when printing the supplier invoice. JobBag will default to the the default supplier template set in the configurations menu.You have the option of selecting another supplier invoice template from the drop down list.
	Click on cancel icon if you wish to cancel entering the supplier invoice
	Click on save icon if you wish to save the supplier invoice record
	Use this icon to easily add extra lines.
	Select option 'add many' if you wish to continue adding another supplier invoice if you wish to save the supplier invoice and then immediate add another supplier invoice.