Media Process Overview
    • 2 Minutes to read
    • Dark

    Media Process Overview

    • Dark

    Article Summary

    Media Overview

    What does JobBag's Media Planner do?

    Create, plan and print media schedules in one or two currencies eg supplier costs are in AUD and client billing is in NZD

    Update media schedules and save each version which is emailed to clients

    Create Media-specific purchase orders

    Create Media-specific client invoices

    Create Media-specific client credit invoices

    Process Media supplier invoices

    Record “production” fees on a plan and invoice clients

    Create Media phases

    Reverse and create a new plan although the client has been invoiced

    Process different types of media commissions (eg. commission only or mark ups or a mix of both)

    Mark a media plan as presented i.e. “has appeared”

    Process “third party” commissions

    Maintain media owner / media outlet relationship - although media ownership of an outlet may change half way through a media campaign

    Print media listing reports

    Media Licence

    • A media license is needed to access the Media feature, which allows you to create media plans/schedules, media purchase orders, media client, and supplier invoices.

    There is an additional fee for a media license

    Media Owners

    • Media owners own one or many media outlets

    You can link a media owner to their outlets

    Able to change ownership of an outlet halfway through a campaign

    Media Outlets

    • Create a type of supplier known as Media Outlet

    Some Media owners may own one or several media outlets. JobBag allows you to link media owners and their media outlets. These media suppliers are known as Master Owners when they are linked to their media outlets. Refer to Media Suppliers for more information.

    Media Suppliers

    Traditional media outlets who pay commission

    Non-Traditional Media outlets who do not pay commission; their services are marked up

    Link a Media outlet with a default Media kind

    Media Supplier Rates

    • You can use up to 5 decimal places, i.e. a rate of 100.12345, can be used. JobBag will calculate the dollar amounts.

    Media Job

    • Create a Job Type for “Media” - useful for reports and WIP process

    Ensure the Media Job Type does not have a “default plan” set up.

    Media Plan

    • Create a media plan for bookings/spots

    Spots can be cloned using shift and drag between the lines

    Create a snapshot of the plan to email to the client

    Phases can be created (Right-click on Phase names to edit)

    Create FOC (free of charge) spots

    Create “Do not invoice” bookings

    Media Production Fees

    • Add a production kind and a fee to a plan

    This will not be used on a PO

    It starts as “planned” but can be directly used on invoices

    Media Process

    • Ensure the user is set up as a Media User with a media license

    Ensure privileges are switched on for Media and Media POs

    Create kind codes for media

    Create a media job type

    Create extra job details (these are used in the headings of the media plan)

    Create a job

    Use the media tab in the jobs window to create Media Plans

    Format header information for the media plan

    Take a snapshot of the plan and email to the client for review and approval

    Edit media plan based on client input

    Create and approve POs; booking status changes to “booked”

    Create client invoices - booking status changes to “invoiced”

    Create media client credit invoices if needed - booking status changes back to “booked”

    Process media supplier invoices

    WIP is updated with Media PO accruals. invoices etc

    Need more help?

    Please contact support, call 02 8115 8090 or email [email protected]

    Did this article help you?

    Was this article helpful?