Forecast and Budgets Overview

Forecast and Budgets : Overview

The Forecasting and Budgeting system in JobBag encompasses the following:

Client Forecasts: there are specific job types you can raise that relate to client forecasts. Typically these jobs refer to annual budgets where there is no specified job. As specific opportunities are identified, they are raised as jobs and estimates created on those jobs. Those estimates then appear in the Sales Pipeline.

Sales Pipeline: The sales pipeline displays and manages the estimates that have not been accepted by clients, and allows you to forecast when the estimate will be accepted and the billing forecast when accepted. Note: For the estimate to appear in the sales pipeline the estimate’s rating must be less than 100%.

Billings Forecast: Each job has its own billings forecast that is generated automatically when you mark an estimate as accepted by a client (the estimate now has a rating of 100%). The amounts on the estimate are added to the forecast on the job. Jobs without an estimate can still have amounts entered into the Billings Forecast.

The essential ingredient is the Job’s Estimate / Quote and the Job Type’s template.

Revenue Forecasts

These are calculated automatically when you print the various reports that detail your Client Forecast jobs, the estimates in the Sales Pipeline and the Billings Forecast. You can choose to report on Billings, Revenue or Income.

Billings - the gross amount (ex-GST) that you are invoicing to your client Direct Costs - the number of external costs directly attributable to the billings Revenue - Billings less Direct Costs In-house costs - the cost of time and items Income - Revenue less In-house costs.

Overhead Expense Budget

These are created on every Overhead-type job. Every division in your database has one Overhead job that all expenses are recorded against. You can set an overhead budget for each overhead job, these are aggregated when printing financial statements.